The American Orthopaedic Association rents its Department Chair and Program Director electronic mailing list for a fee to orthopaedic institutions, organizations, and publishers for one-time use. Non-profit organizations may submit requests to use the electronic mailing list for educational purposes only.

For-profit businesses wishing to promote products and services to Department Chairs and Program Directors are encouraged to pursue sponsorship and advertising opportunities to engage and connect with key orthopaedic leaders and gain company visibility. For additional information, please download the current AOA prospectus.

AOA requires pre-approval of all items to be mailed and is the sole judge of the suitability of materials for mailing to Department Chairs and Program Directors. AOA reserves the right to deny requests where the purpose or use may not be considered in the best interests of AOA or the intended recipients. The AOA may require verification of an organization’s non-profit status.

Rental of the AOA Department Chair and Program Director mailing list does not constitute an endorsement of the program or service being marketed. Unless expressly agreed by AOA in writing, any representation by the buyer(s) and/or its client(s) or agent(s), whether overt or implied, of AOA endorsement or guarantee of a program or service is prohibited.

Other opportunities to connect

There are many other ways you can engage and connect with key orthopedic leaders and influencers to gain company visibility. To discuss sponsorship and advertising opportunities, please download the newest AOA prospectus.

Prohibited Use

AOA specifically prohibits the use of its membership names and addresses for the following purposes:

  • Copying and entering names and addresses from the provided list into any computer database for any purpose. This applies to duplication and/or storage in any form by any means, electronic, mechanical, photocopying, recording or otherwise.
  • Announcements of opening or positions at companies/institutions.
  • Membership recruitment mailings or related promotions for external organizations.
  • Announcements of education programs, equipment or other products and services not related in some way to the field of orthopaedic surgery except for specific AOA-sponsored membership programs/services provided by commercial firms.
  • Use of member names and addresses for on-site visits to members’ homes/offices for any reason.

Requests & Use

  • All requests must be submitted in writing and include a copy of the material to be sent. Requests must be received no less than 15 business days prior to date of use.
  • Use of the list is for one-time only and limited exclusively to the specific offer or service as described in the mailing sample submitted in conjunction with the order form.
  • Requested lists are to be used within 30 days as information becomes outdated.
  • Requests will be reviewed and approved by the Chair of the CORD/Academics Committee.
  • The lists will not be provided for the promotion of education events and programs taking place within 30 days before or after the AOA Annual Meeting.
  • Information being sent to the Department Chairs and Program Directors cannot conflict with the AOA’s mission and should be aligned with the AOA’s academic leadership goals and objectives.
  • AOA shall not act as a broker, by providing its Department Chair and Program Director mailing addresses, for any product or service not manufactured or provided directly by the purchaser of the mailing addresses.
  • Direct mailing list brokers or other third parties soliciting the AOA Department Chair and Program Director mailing addresses on behalf of a client assume total responsibility for timely payment to AOA, regardless of the client’s payment standing with the broker or third party.
  • Payment is due upon receipt.
  • The use of the AOA Department Chair and Program Director mailing lists in any of the ways prohibited above shall be cause for, at a minimum, permanent disqualification of the buyer(s) and/or its client(s) or agent(s) from use of the AOA Department Chair and Program Director mailing lists. Violation of this policy as set forth above may also be grounds for legal action.

Ordering Information

  • The Mailing List cost is $1,000.
  • Payment must be received prior to the shipment of the mailing list. Acceptable forms of payment are personal or business checks, Visa, MasterCard, and American Express.
  • The request must include the Mailing List Rental Request Form, a copy of the mail piece, and payment. The mailing address list is emailed to the requester in electronic format within 15 days of receipt.

Mailing List Rental Form